Important Deadlines

Dec. 15

Last day to submit a paper for the conference to undergo complete review.

Submissions arriving after this date may need to be reviewed through a special review process that may not provide the high level of feedback afforded by the complete review process.

Feb. 15

Author notified of decision regarding submission.

March 15

Final paper due.

Last day to earn "early payment" discount by paying the conference registration fee

For a paper to appear in the proceedings (web), at least one author must register and pay their registration fee by April 15.  For a paper to appear in the schedule, at least one author must register and pay their registration fee by May 1.

Cancellation Policy: All cancellations must be made in writing. Delegates canceling their registration prior to April 15 will receive a full refund (minus a $25 administration fee). Any delegate canceling from April 15  until May 1 will receive a refund of 75% of their fees (minus a $25 administration fee) and the submission, if any, will not be published.

While cancellations after May 1 cannot be refunded, the delegate may substitute another to take his or her place. [The reason for these requirements is that we need to order and pay for food, printed material, formatting of papers, and other items well in advance of the conference. The conference pays for these, whether or not you attend.]  Should a delegate be unable to attend, we will send the conference materials via airmail for an additional $50 shipping and handling fee.

Obtain your own visa and funding. Delegates are responsible for obtaining their own visa, securing their own accommodations, and paying their own expenses.

April 15

For paper to appear in printed conference book, at least one author must have paid registration by April 15.

May 1

Hotel Discounts Expire.  Our website contains discounted prices for conference goers at hotels, but these discounts expire this month, the exact date being set by the hotel.