InSITE 2024: Informing Science + IT Education Conferences

Jul 24 - 25 2024, Online (Virtual) 

Prepare your Presentation

If you will be using PowerPoint to create your presentation, please use the following PPT Template so that all presentations have a similar look and feel.

There are three presentations during each 90 minute session. We have asked sessions chairs to ensure that one paper presentation does not intrude on another paper's time.  The thirty minutes per paper includes time for setting up and questions.  If you talk too long, there will be no time for questions and everyone will feel cheated.  So plan to speak for just 15 minutes.

Do not "read" your paper since everyone there has already read it; instead, talk about it. Delegates will get more from an informal presentation than a talk that is read. If you do not feel comfortable speaking English, just say a few words about your work, show the slides, and ask for questions. The other delegates will help make your presentation effective.

PowerPoint slides

To help you in preparing an effective PowerPoint presentations, we have created some guidelines for making slides on the web

Chris Anderson (Harvard Business Review, June 2013) recommends the following ten tips for successful presentations:

1. Be concise when describing what you will take about.

2. Speak naturally (not slowly or dramatically)

3. Don't act like someone important.

4. Don't refer to your prior work just to sound important.

5. Make your slides easy to read with few words and just one or two font faces.

6. Avoid jargon - keep it simple.

7. Don't glamorize yourself or your organization.

8. Rehearse - rehearse - rehearse

9. Sound interesting, not like you have memorized your talk.

10. Make eye contact with your audience.

Other ideas:

  • Keep your audience in mind.  They can read the details in your paper.  Tell them why the topic is important and what your research found.
  • Focus on just one or two or three ideas that you want the audience to remember.
  • Be prepared.  For every one-minute you speak, spend an hour preparing and practicing.
  • Think about what questions you might be asked and prepare the answers, just in case.
  • And, if you want to make a good impression, ask other presenters good questions.  Good questions do not show how smart you are, but open the eyes of the presenter to new avenues of research.  Preface your question with a compliment.


All of the presentation rooms have a computer with standard Office software, a computer projector, and Internet access.  But, never trust the Internet to work and plan for the computer or projector might fail during your presentation.

Place your presentation online (for example, using htttps://, and send the link to Your presentation will be added to the conference proceedings (unless you ask us not to post it).  If you use Send, be sure to add the number of downloads to four or five (not one).

If you have any special requirements for your presentation, please let us know as soon as possible so we can see if they can be accommodated.

Again and again, technology commonly fails at the most crucial moment, so have one or more backup plans for your presentation.  Expect that the Internet connection will fail at the worst possible moment.

Tips for Organizing a Paper

Commonly papers consist of the following sections: an abstract or executive summary, an introduction, a background or literature review, a presentation of the main contribution of this paper, methodology, findings, discussion, limitations, and conclusions


The abstract is a brief (150-200 words), comprehensive summary of the paper. It should provide enough information to give the reader a clear idea of the topics the paper covers, typically including the following: purpose or problem being investigated, design / methodology / approach, findings, practical implications, and contributions of the paper.

Begin the abstract with the most important information and highlight the four or five most important points of the paper. To enable searches in databases, include all the keywords of your research here, as well as in the list of keywords.


The introduction section introduces the research by presenting its context or background and explaining the purpose of this paper. This section often includes the definition of relevant terms, a literature review, any hypotheses, and how this paper differs from other studies or papers on this topic.

Body of the paper

The body of the paper often includes the following

  • Design/methodology/approach
  • Findings/Results
  • Practical implications

Include any limitations of the paper here.


Include how the paper advances research in this area. What is unique about it? End with a statement that sums up the conclusion of the paper.

APA Guidelines for References

Papers need to follow the APA style for formatting references. All works cited within the paper must be included in the References list at the end of the paper, and all works in the References list must be cited in the paper.

Format for Accepted Papers

When your paper is accepted for publication, you will be required to re-submit the final, formatted copy of your paper. The formatting guidelines for accepted papers can be found here. Since this document is an MS Word template, if you save it to your computer as a template and attach it to your paper (using Tools, Templates, and Add-ins) you will have the correct formatting for the paragraphs. If you do not use MS Word, just print the document and follow its instructions.

Because the contents of a paper may shift during formatting, make figures so they can be moved and/or resized easily. As explained in the detailed guidelines, this can best be done by placing figures with multiple parts within a text box.

In addition to adding the name, affiliation, city, and country for each author at the beginning of the paper, end the paper with a Biography section that contains a brief paragraph or two about each author. Please insert a head-and-shoulders photo of the author beside the biographical information.

Formatted, accepted papers will be submitted through the same system you used to first submit your paper.  They will undergo final formatting and quality control.

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